Employer guide · Updated November 2026

How to apply and claim an HRD Corp grant: the 2026 guide for employers

Your company already pays the HRD Corp levy. This guide shows how to use it for training: the grant application in eTRiS, how many days ahead you must apply, the documents you need, and who claims what after the class.

Skim Bantuan Latihan Khas (SBL-Khas)eTRiS step by stepIn-house: 14 daysPublic: 3 days
Get the eTRiS PDF guideSee HRD Corp Claimable classes

The short answer

  1. Make sure your company is registered with HRD Corp and has enough levy balance (no arrears).
  2. Pick a course registered under HRD Corp Claimable Courses (SBL-Khas) and get the provider's quotation, trainer profile and course outline.
  3. Apply in eTRiS before the training: Application → Grant → Apply Grant → scheme "HRD Corp Claimable Courses: Skim Bantuan Latihan Khas".
  4. Wait for approval. In-house training can start 14 days after approval; public training 3 days after approval, and this stays in place throughout 2027.
  5. Send the grant approval to your training provider and attend the class (at least 75% attendance).
  6. After the class the provider claims the course fee from HRD Corp. Your manager signs the JD/14 form.
Timeline

How many days before training must the grant be approved?

Since 15 June 2026 HRD Corp counts from the grant approval, not from the day you apply. Apply early so the approval lands in time.

In-house training

14days

Training can start 14 days after the grant is approved.

  1. Apply in eTRiS
  2. Grant approved
  3. Wait 14 days
  4. Training day

Example: training on Wed 20 January 2027 needs approval by Wed 6 January 2027.

Our tip: apply 3 weeks ahead so a query from HRD Corp doesn't push you past the date.

Public training

3days

Public classes can start 3 days after the grant is approved, through the end of 2027.

  1. Apply in eTRiS
  2. Grant approved
  3. Wait 3 days
  4. Class day

Example: a public class on Wed 16 December 2026 needs approval by Sun 13 December 2026.

Our tip: apply at least 1 week ahead of the class date.

Good news: the 3-day rule for public training continues in 2027.

On 4 November 2026 HRD Corp said it will keep 3 days for public training and 14 days for in-house training throughout 2027, and review the timelines in 2028. Approved training must still start within 90 calendar days.

eTRiS step by step

Applying for the grant in eTRiS

  1. Log in to your employer eTRiS account

    Use the HR or admin login your company registered with HRD Corp.

  2. Go to Application → Grant → Apply Grant → Apply

    Choose the scheme code HRD Corp Claimable Courses: Skim Bantuan Latihan Khas, then click Apply.

  3. Choose your officer and the training provider

    Select your immediate officer, then the training provider (for us: AK Training Academy).

  4. Choose the course, type of training and location

    Pick the registered programme and course title, then key in the training location and certification level.

  5. Add your trainees

    Add a batch, then each participant's details. Only the people named in the grant can be claimed.

  6. Key in the fees

    Enter the course fee as quoted (it must follow HRD Corp's Allowable Cost Matrix), plus any allowances.

  7. Attach the documents and submit

    Tick the declaration, attach the quotation, trainer profile and course outline, then Save and Submit Application. You get the result by email and in your eTRiS inbox.

Documents you need

  • Quotation or invoice for the course fee
  • Trainer's profile
  • Training schedule or course content

We send all three to you as soon as you register for an AK Training Academy class.

After the training: who claims what

Training provider
Claims the course fee from HRD Corp with the JD/14 form, an invoice addressed to Pembangunan Sumber Manusia Berhad (PSMB) and the T3 attendance record. Claims are processed within about 7 working days.
Your manager
Signs the JD/14 form. It must be signed by manager level and above.
Your company
Claims any allowances (for example travel) in eTRiS, but only after the provider's claim is approved, and within 6 months of the training.

Common mistakes that make training unclaimable

  • Applying too late, so the approval comes less than 14 days (in-house) or 3 days (public) before training.
  • Choosing the wrong scheme, course or training provider in eTRiS.
  • Not enough levy balance, or levy arrears.
  • The person who attends is not the person named in the grant. Tell your provider early if someone changes.
  • Attendance below 75%, or a missing daily attendance record.
  • The JD/14 form signed by someone below manager level.
  • Missing the 6-month window for your own allowance claim.
FAQ

Questions employers ask

What is SBL-Khas?
SBL-Khas (Skim Bantuan Latihan Khas) is the HRD Corp Claimable Courses scheme. Since 1 April 2021 HRD Corp approves training grants only for courses registered under it, with a few exceptions. All AK Training Academy public classes are registered under SBL-Khas.
Is HRD Corp Claimable training free?
It is paid from your company's HRD Corp levy balance, so there is no extra cash cost as long as your balance covers the fee and the grant is approved in time.
How many days before the training must I apply?
The grant must be approved at least 14 days before in-house training, and at least 3 days before public training. HRD Corp keeps these timelines throughout 2027. The training must start within 90 calendar days.
What if my grant is not approved in time?
The class cannot be claimed under that grant. You can join a later date, or pay yourself at our Self Pay rate.
Can the training provider be paid upfront?
Yes. A provider may ask for up to 30% of the approved course fee upfront, with the employer's consent, which you choose in eTRiS.
Who submits the claim after the class?
For SBL-Khas the training provider claims the course fee first. Your company then claims allowances, if any, within 6 months of the training.
Does the 75% attendance rule apply to online classes?
Yes. Each participant needs at least 75% attendance. For online classes we keep the Zoom attendance record.
Free eTRiS guide

Want the eTRiS step-by-step guide with screenshots?

Our team gives this PDF to every company we train. WhatsApp Ms Fada and we'll send it to you, free, and help with your grant application.

WhatsApp Ms Fada for the PDFGet an in-house quotation

Sources

Based on HRD Corp guidance as at 9 November 2026. HRD Corp may change its rules by circular; check the latest on hrdcorp.gov.my before you apply. This page is general guidance, not legal advice.